Repeating the year, Transferring & Withdrawal

Repeating the year, Transferring & Withdrawal


If you are a full-time student, in order to be granted permission by the Assessment Board to progress from one level to the next you’ll ideally need to:

Obtain 120 credits at that level and pass all mandatory modules.

Haven’t achieved these? Don’t panic! You may still be able to progress or repeat the year.


There are three types of modules:

Mandatory - these are modules which are central to the programme of study, which means that you must take and pass them in order to meet the requirements of the award.

Requisite - these are modules that you must take as part of your programme of study (for example because there is no optionality built into the programme at that level), but it is not compulsory that you pass the module (i.e. if you fail the module, you may be able to take an alternative module within the validated programme to make up the credit deficit).

Optional - these are modules which you can select to complete as part of your overall programme of study. It is not compulsory that you pass the module (i.e. if you fail the module, you may be able to take an alternative module within the validated programme to make up the credit deficit).



In order to progress to the next level of your Degree, you will need to pass all mandatory and requisite modules. If you fail any of these you can resubmit or retake exams, but your mark will be capped at a pass (40%).

If you failed any optional modules, you may be able to progress onto the next year, however you will be expected to take these modules alongside your new modules. If this is the case, make sure you contact your course leader for more information.


Repeating the year

You may be able to repeat the year. If you do wish to repeat the year, you will have to contact your course leader and course administrator. You will need to provide evidence showing that extenuating circumstances have prevented you from successfully completing your academic year.

You might be able to carry on the results you have already obtained. However, this is decided by the Assessment Board. If you need any help and guidance the Students’ Union can help you through the process.


Transferring course

You may feel that you have picked the wrong course, instead of withdrawing you may be able to transfer onto a course better suited to you. If this is the case, you can request a transfer. However, there are things you may need to consider:

  • Do you meet the requirements for the new course? 
  • The transfer needs to be approved by the course leader/ head of department of the new course. You will need to contact them and arrange an interview.
  • You may need to repeat your first year of study again; this means your back up year of funding will be depleted.
  • You may need to contact student finance.

Once you have considered all your options and have decided you do want to transfer course, you will need to request a transfer to a different course via OASIS on MySuffolk. The process can take a few weeks depending on the time of year and once completed will automatically update your OASIS and Learn.


Withdrawing from your course

It is strongly advised that you speak with your Personal Tutor and the Students' Union before you apply for withdrawal if you think that you want to leave your course.

There are alternatives to withdrawal, such as intercalation, where you can take up to a year’s worth of leave from your studies.

To apply for intercalation you will need to apply for it through OASIS and submit evidence as to why you want to intercalate. All applications are considered individually and you should hear back in writing if your application has been successful.

Should you decide to withdraw, it is strongly advised that you contact your course leader and the Students Union prior to leaving. We are always trying to improve the student experience and your input is invaluable to us.

It's important that you also have a read of the tuition fee policy which sets out when the fee liability points are. If you request to withdraw from your course via OASIS, the date you submit your request will be used to calculate your fee liability.

For example, you will be liable to pay 25% of your tuition fee for a year-long module or a course two weeks after it starts. This will then increase to 50% liability and then 100% liability. 


Unsure about your course and thinking of withdrawing? Speak to one of our advisers today. You can book an appointment here